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PUTTING ITEMS ON RESERVE: TRADITIONAL RESERVES
Traditional Reserves Policies
Reserve Forms
Print
Requires Acrobat Reader.
Please print the appropriate form(s) and submit with materials.
Online
Please fill in and submit these forms online.
If you are using Reserves for the first time, please read this important copyright compliance information, as well as the instructions below before submitting any of the Reserve forms.
How to Place Items on Reserve
Initial Requests
To place items in the Reserves Collection, instructors must fill out the appropriate reserve request form (links above). Please allow at least two weeks for items already owned by the Library to be placed on the Reserves Collection. If the Library needs to purchase a book for the Reserves Collection, please allow at least eight weeks for purchasing and processing of the item(s). Instructors may place personal copies in the Reserves Collection to speed access to the material(s).
You may submit requests for Library materials to be placed on the Reserves Collection electronically or by filling out the designated electronic or print form. The forms will guide faculty through them in order to provide the data required to complete the request.
On the print forms you will enter the list of Library book(s) and/or materials you wish to be placed on reserve; you will also be asked to select the library location for your materials to be placed on Reserve. Library materials are paged by staff members. Notice that there are different forms for books, Audio/Visual materials, and journal articles. Faculty must sign the Copyright Compliance Agreement stating that the material being used meets the Fair Use provisions as established by the U.S. copyright law Title 17 of the US Copyright Code, or that permission has been obtained for reproduction of the copyrighted material(s). For more information on copyright compliance you may go to The Copyright Guidelines for CUNY Libraries.
Placing Personal materials on reserve – Faculty personal materials may also be placed on reserve. Faculty may bring photocopies of journal articles and/or personal materials with the appropriate accompanying forms to the 2nd floor Reserve Desk at the Main Campus Library or to the Circulation desks at Social Work & Health Professions libraries.
Reactivation Requests
Reactivation requests for reserve materials will be handled on a semester-by-semester basis in compliance with Copyright Laws. During the middle of each semester, faculty who have reading materials placed on Reserves will receive copies of their reserve lists with the Libraries Copyright Compliance Form for resubmission of materials for the following semester. After determining that the requirements for copyright compliance have been met, the instructor must sign and return the Hunter College Libraries Copyright Compliance Agreement together with the list of items that she/he has or has not selected for reactivation. Faculty then must mail these materials back to their local Reserves Desk:
| Hunter Main: |
Jeanne Yan |
2nd Floor |
Health Professions: |
Donna Braithwaite |
2nd Floor |
Social Work: |
Arlene Shapiro |
2nd Floor |
Before returning their reactivation requests list, faculty members should:
- Check the titles of those items they would like to reactivate.
- Indicate with a note whether they would like to participate in ERes.
- Sign the Copyright Compliance Agreement for photocopies of book chapters and journal articles. In order to access a journal article or book chapter that has been listed for reactivation on the first day of classes, it is necessary for faculty to sign and return the Copyright Compliance Agreement by the indicate deadline. This applies to both traditional and electronic reserves.
These steps will facilitate the reactivation of reserve materials in order to make them available by the first day of the semester. It is also important for faculty to come to the Reserves Desk to review and replace missing attributions (title, copyright or other pages). These must be supplied before material can be reactivated for subsequent terms.
PLEASE KEEP THE FOLLOWING POINTS IN MIND WHEN PREPARING RESERVE LISTS:
- Only REQUIRED READINGS will be placed on Reserve.
- PLEASE TYPE OR PRINT LEGIBLY.
- Supply accurate and complete information.
- Lists are processed in the order in which they are received.
- A separate reserve list is required for each course each semester.
- Lists should be submitted at least two weeks before the first day of classes for materials owned by the Library.
Library Owned Material: Check a CUNY+ terminal to be certain that the Hunter College Library owns the title. Supply call number, author and title for each book. For fastest service faculty may retrieve the books from the Main Library stacks and bring them to the Reserves Desk along with your completed request form. The Reserves staff will retrieve items held in the branch libraries.
Photocopies and Personal Copies: Only personal copies of items that are not owned by the Hunter College Libraries should be placed on reserve. For photocopies and personal copies, provide the required information on the request form. Photocopies submitted for reserve should be placed in manila folders, one copy per folder.
Video Cassettes and DVDs: Supply the required information for every video cassette or DVD to be placed on reserve, and check the box next to "VHS" or “DVD.” Include the call number for those videos & DVDs that are owned by Hunter College Libraries. Personal videos, DVDs or CDs must be labeled with the instructor's name and title of the video.
Ordering Items for Reserve: To order an item that is not currently owned by the Libraries, complete a RESERVE BOOK ORDER form, available at the Reserve Desk or online (click here). Allow a minimum of eight weeks for the purchasing & processing of the material before it is placed in the Reserves Collection. Orders should be placed well in advance of assigning class readings. Please include the ISBN number if available.
For answers to Frequently Asked Questions, click here.
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